2026 Conference Sponsor Marketing & Event Contract

We thank you for your interest in sponsoring our 2026 conference. This all-in-one sponsorship document and contract helps us to obtain your company's specific marketing requirements and secures your place as a sponsor for the SITE Gets Weird Conference this year!

Join us November 18th and 19th at the J.W. Marriott in funky Austin, Texas where innovative training ideation and engaging learning and development content ideas will take center stage at SITE GETS WEIRD 2026.

Please fill out the application below to confirm your interest in sponsoring the 2026 SITE Conference at the J.W. Marriot in Austin, Texas.

Why Sponsor SITE's 2026 conference?

Because it's Where the Weird Turns into What’s Next

What Sponsors Gain

Visibility with decision‑makers who influence training budgets, technology adoption, and organizational development strategies.
Brand alignment with innovation, creativity, and the future of insurance learning.
Direct access to talent‑shapers—the trainers and leaders who guide workforce performance across carriers, agencies, and industry partners.
Opportunities to showcase solutions that help organizations train smarter, lead better, and adapt faster.
A meaningful role in shaping the industry, not just selling to it.

Sponsorship Options:

Keynote Speaker Sponsorship

Investment: $3,000
Feature your brand during the most visible moment of the conference.

Includes:

2 full conference registrations
$500 value exhibition table (bring swag!)
10–15 minutes of stage time before the keynote
Logo featured prominently on screen during keynote
Verbal mention and logo display during general sessions
2 admissions to the Train-the-Trainer program

Session Sponsorship

Investment: $1,500
Support a breakout or workshop session and position your brand as a partner in professional development.

Includes:

1 full conference registration
Exclusive sponsorship of one session
Logo and verbal mention during keynote introduction
50% discount for 1 attendee in Train-the-Trainer

SWAG Sponsorship

Investment: $1,000
Put your brand in attendees’ hands—literally.

Includes:

Logo co-branded on all sponsored swag items
5-page promotional insert in attendee packets
Complimentary exhibitor table

Luncheon Sponsorship

(2 available)

Investment: $2,000
Get visibility during a dedicated sit-down meal.

Includes:

Speaking opportunity during the luncheon
Branded signage at tables
Discounted or included swag table

Breakfast Sponsorship

(shared)

Investment: $1,000
Start the day with branded visibility.
Includes:

Shared signage at breakfast tables
Swag table option or discount

Reception Sponsorship

(shared)

Investment: $2,000
Host the most social event of the conference.
Includes:

1 conference registration
Recognition on all reception signage
Opportunity to network in a relaxed setting

General Sponsorship

Investment: $750 or $1,000
Show your support with brand presence and conference perks.

Includes:

Promotional materials and swag distributed at registration
$750 level: 25% registration discount
$1,000 level: 50% registration discount

Key Deadlines

• September 15, 2026 – Sponsorship Payments Due

• November 17, 2026– Set up and Prep Day

** Invoicing will be sent once the sponsor request is received and approved by the committee. Please note your preferred invoicing method within the contract below. (Pay by Credit Card or Check)

Questions?

We’re here to help! Email [email protected] with any questions.

Part 1: Sponsor Marketing Details

* Company Contact- First & Last Name

* Preferred Contact Phone Number

* Company Website URL If you don't have a website type N/A

* Mailing Address

* How should your company name appear in marketing materials?

* Upload your company logo here

* Please provide a brief description of your company.

Do you have specific branding guidelines we should follow? Please explain your branding guidelines, including the usage of your brand with other logos that are sponsoring organizations.

* Will you be providing promotional materials for attendees? Indicate your options below.

SWAG
Brochures
Handouts
N/A

* Please provide any other details or special requests regarding your sponsorship below. If no additional details/requests, type N/A

Please review the following conference prospectus and certify your acknowledgement of the materials reviewed below.

SITE 2026 Conference Prospectus

* I certify I have read and understand the SITE conference prospectus.

Yes

Part 2: Sponsor Contract Details

SITE 2026 Conference Event Sponsor Contract

Parties to this Contract

Service Provider:

Society of Insurance Trainers and Educators

P.O. Box 662

Raiford, FL 32083

[email protected]

Client

* Client Name

* Client Address

* Client Email Address

* What level of sponsorship have you selected?

This Event Contract Agreement (the "Agreement") is entered into on [Date] between Society of Insurance Trainers and Educators (referred to as the "Service Provider") and the "Client" listed within this agreement, collectively referred to as the "Parties."

Event Details:
Event Name: Society of Insurance Trainers and Educators 2026 Conference – SITE Gets Weird
Event Date: November 18-19, 2026
Event Time: 8:00 AM-5:30 PM each day
Event Location: JW Marriott Hotel, Austin, Texas

Payment: The Client agrees to pay the Service Provider the designated amount indicated in the Client's sponsorship agreement for the services offered by the Service Provider within the Sponsorship Prospectus (attached) for the sponsorship level selected. Payment shall be made as follows: Credit card via invoice or Check payable to Society of Insurance Trainers and Educators. All payment for services are due net 30 from issuance of invoice.

Cancellation:In the event that the Client cancels the contract, the Client may be responsible for 50% of the total contract amount.

Cancellation of the contract prior to 12:01 AM on September 15, 2026, will alleviate the Client of any payment of the contract amount.
If payment is already made and the contract is cancelled on or before 12:01 AM on September 15, 2026, the Client will receive a 100% refund of the contract amount paid.
If payment is already made, and the contract is cancelled after 12:01 AM on September 15, 2026, the Client will receive a 50% refund of the contract amount paid.

All cancellations shall be in writing (e-mail sufficient) and sent by an authorized person.

Use of Client's Logos and Trademarks: Client grants Service Provider a limited, nonexclusive, non-transferable right to use Clients's logos, trademarks, and branding materials solely for the purposes of promoting and executing the event. Service Provider agrees to use these materials in accordance with Clients's brand guidelines and to discontinue use upon the termination of this Agreement.

Changes to Services: Any changes to the services outlined in this contract must be agreed upon in writing by both Parties.
Liability: The Service Provider shall not be held liable for any damages, injuries, or losses incurred during the event.
Indemnification: The Client agrees to indemnify and hold the Service Provider harmless from any claims, damages, or expenses arising from the event.

Confidentiality: Both parties agree to keep any proprietary or confidential information obtained during the term of this Agreement confidential.

Electronic Signatures. The parties agree that this Agreement and any related documents may be executed and delivered by electronic signature, including but not limited to signatures delivered via PDF, scanned image, electronic signing platform, or other electronic means. Such electronic signatures shall be deemed to have the same legal effect as original handwritten signatures for all purposes, including validity, enforceability, and admissibility. Each party agrees that they intend to be bound by their electronic signature and that no certification authority or third‑party verification is required for the electronic signature to be valid.

Force Majeure: Neither Party shall be liable for any failure or delay in performing their obligations under this Agreement due to circumstances beyond their reasonable control.

Governing Law: This Agreement shall be governed by and construed in accordance with any and all applicable contract laws in the state of Georgia. In the case of a conflict of laws issue, the laws of the state of Georgia will govern.

* The parties have executed and made this agreement effective as of Please enter date

* By typing my name here, I agree that this typed signature is the legal equivalent of my handwritten signature and that I intend to be bound by this Agreement. Type name in box

* Please indicate your preferred method of payment so we can invoice you appropriately.

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